Orchard Document Management
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Document Management gives organisations ultimate control over their data, enabling them to track store, and retrieve documents and record archives.
Document Management features help public sector organisations to meet their obligations under the Freedom of Information Act, Data Protection Act and Environmental Information Regulations.
Document Management is a scaleable document and records management solution that can be integrated with your housing and financial management systems. Document Management can be implemented and configured in a number of stages to meet diverse business and organisational requirements. Document Management lends itself to both small and large organisations, and is perfect for geographically dispersed organisations.
The Document Management Foundation Pack with a predefined structure can be implemented to accommodate growing organisations. This provides an "Off the Shelf", cost effective and straight forward solution that requires minimal training.
All the documentation that your organisation currently creates, holds and receives can be saved or scanned to provide effective secure electronic storage in Document Management.
Paper records can be referenced in Document Management in order to notify users where the documents are located within the organisation so that all records do not need to be retained electronically.
Electronic documents, whether scanned images, Microsoft documents, e-mails or any other file type are stored securely on the network and may be accessed on-line, subject to appropriate user security permissions.
Faster access to documents
Reduced storage space
Ability to share documents
The multi-tiered security layer within the solution can be certified to BS7799 standard for information security. This caters for the distribution of documents to the public and gives the ability to keep sensitive information secure. Electronic and paper information is kept at an organisation's fingertips until a structured archive and disposal routine is invoked. Retention and disposal of electronic records can be automated, ensuring adherence to legislation and best practice guidelines.